East Hampton
Board of Education
East Hampton, CT  06424
MINUTES:  November 20, 2017

1.  The meeting was called to order by the Superintendent of Schools, Mr. Smith, at 6:35 p.m. in the East Hampton High School T-Bell.  

2.	Pledge of Allegiance

	Members present: 	Mr. Goff, Ms. Barmasse, Ms. Amtmanis, Ms. Bonaccorso, Ms. Caldwell, Ms. Villa, Mr. Lambert, Mr. Bushey and Mr. Carlson 

	Administration and others present: 
		Mr. Smith, Superintendent of Schools
		Ms. Clark, Director of Curriculum & Instruction
		Ms. Asetta, School Business Manager
		Mr. Mosier, Director of Special Education and Pupil Personnel		
		Ms. Briere, Interim Principal of East Hampton High School
		Mr. Lehmann, Principal of East Hampton Middle School
		Mr. Sullivan, Principal of Center School
		Mr. Gonzalez, Principal of Memorial School
		Ms. Gadoury, Assistant Principal of Memorial School

	East Hampton High School Student Board Representatives:   Hannah Balda and 
							          Kristin Whitney

3.	Board of Education Organization
	3.1	Election of the Board of Education Chairperson – Mr. Smith requested nominations from the Board.
		3.1.1	Motion by Ms. Bonaccorso, seconded by Ms. Villa, to nominate Mr. Goff as the Board of Education Chairperson.

				Motion by Mr. Carlson, seconded by Mr. Bushey to close nomination.  Voted unanimously.  

				Mr. Goff was elected Chairperson.

	3.2	Election of the Board of Education Acting Chairperson
		3.2.1 	Motion by Mr. Bushey, seconded by Ms. Bonaccorso, to nominate Ms. Barmasse as the Board of Education Acting Chairperson.

				Motion by Mr. Bushey, seconded by Ms. Villa, to close nominations.  Voted unanimously.

				Ms. Barmasse was elected Acting Chairperson.

	3.3	Election of the Board of Education Secretary
		3.3.1	Motion by Mr. Goff, seconded by Ms. Bonaccorso, to nominate Mr. Bushey as the Board of Education Secretary.  

				Motion by Ms. Villa, seconded by Ms. Bonaccorso, to close nominations.

				Mr. Bushey was elected Secretary.

	3.4	Appointment of the Board of Education Acting Secretary
		3.4.1	Motion by Mr. Goff, seconded by Ms. Bonaccorso, to nominate Mr. Carlson as the Board of Education Acting Secretary.  

				Motion by Ms. Villa, seconded by Ms. Bonaccorso, to close nominations.

				Mr. Carlson was elected acting secretary.

	3.5	Board of Education Committee Assignments
		3.5.1	Mr. Goff appointed the following committee assignments:

		Policy Committee:  Mr. Carlson, Ms. Bonaccorso and Ms. Villa
		Finance Committee:  Ms. Barmasse, Mr. Lambert, Mr. Bushey and Mr. Goff
		Personnel Committee:  Mr. Goff, Ms. Caldwell, Ms. Amtmanis and Ms. Barmasse		
4.   Liaisons   
	4.1	 Inter-Board Liaisons - None

	4.2	 Labor Union Representative - None

	4.3	Update from Principals & Director of Curriculum & Instruction 		

Ms. Clark noted that November 7th was a professional learning day for teachers and gave an update on activities that took place in each of the four schools.

Ms. Briere noted that the High School had a very nice Veteran’s Day presentation.  There was also a Yellow Ribbon ceremony on Sunday.  

Mr. Goff noted that last school year Ms. Finch & Ms. Singleton worked with their 5th grade students with the book Wonder.  This past Saturday Ms. Finch and Ms. Singleton met with those same students who are now in the 6th grade students to see the movie Wonder.  

Mr. Lehmann noted December 7th is the EHMS Variety Show from 6:30 – 8:30.  
Friday he had a group of students that played soccer for a cause and those students raised $388.

Mr. Gonzalez welcomed the new Board members.  He noted that students at Memorial School have been busy with World Kindness activities.   The staff is participating in Jeans for Troops.  The district team visited Memorial School for a learning walk.  Memorial has a smart start classroom.  Food drive and holiday toys drive is presently taking place at Memorial School until Dec. 14th.

Ms. Gadoury noted that Meg Ryczek is the 2017-18 LifeChanger of the Year.  Parent teacher conferences are next week.  The Book Fair will take place during conferences.  The PTO has been very busy with their Genevese fundraiser and pie sale.
 
			Mr. Goff noted that last Thursday, November 16th the judge noted that the Board of Education has authority to fill their own vacancies within 30 days.  If the Board does not fill the vacancies within 30 days then the Town Council can fill the vacancy.

5.	Audience of Citizens - None

6.   Consent Agenda
	6.1	November 8, 2017 minutes.

Motion by Mr. Bushey, seconded by Ms. Bonaccorso, to approve the Consent Agenda.  Voted unanimously.    

7.   Student/Staff Recognition - None 

8.   Committee Reports
	8.1	High School Student Representatives Hannah Balda reported the following:
 
Cross Country
•	11/11 → New England Championship

Football
•	11/17 → vs. Cheney Tech
o	Loss 6-27

Sports Awards 

Winter sports are starting at the end of November. There are plans to create an indoor tennis team. 
•	Boys and girls basketball
•	Indoor track 
•	Cheerleading
•	Wrestling
•	Swimming 

Spanish Club
•	World culture fest was October 18th	
•	Went off really good
•	Lots of people came
•	Tour de France was a popular station for kids to come visit
Interact
•	Started planning Santa’s breakfast
•	Handed out the posters to homerooms for kids to start donating to the ABC women’s shelter
National Honor Society
•	The dodgeball tournament was November 16th and raised some well earned money for National Honor Society
•	Turkey Plunge
•	Many students and teachers from EHHS plunged into the freezing cold water on a chilly Saturday morning
•	They raised $12,000

      8.2	  Personnel Committee
			  Mr. Goff noted that the Personnel Committee has not met.  

		8.3	  Policy & Curriculum Committee 
			  Mr. Goff noted that there are several policies on tonight’s agenda for the Board’s review.  

		8.4	  Finance, Transportation, Buildings & Grounds Committee
 Ms. Barmasse noted that the Finance, Transportation, Buildings & Grounds
 Committee has not met. 

 		8.5	Liaison Reports 
			- LEARN – Ms. Barmasse noted that she will be taking over Mr. Goff’s position on the LEARN executive Board. 

				Mr. Smith noted that the High School Building Committee is down to one meeting a month.  He also noted that the “Fidler Way” sign will be hung soon.  Once the sign is hung there will be a dedication ceremony.  

				Mr. Goff noted that there was a Yellow Ribbon Ceremony November 19th. 

9.   Communications
9.1 	Superintendent’s Report
	Budget Process 2018-19
			Preliminary budget request list is in tonight’s Board Packet.  This list was emailed to all staff and parents.  

	   9.2	    Enrollment
		    Mr. Smith reviewed the November 1, 2017 enrollment for the Board.

10.  	Program Presentation 
		Hannah Balda – Study Abroad/Community Service, Costa Rica

11.  Unfinished Business

12.  New Business 
	12.1		Review of Recommended Board of Education Policy 2120, Organization Chart – Policy and Chart (First Reading)
		 Review of Recommended Board of Education Policy 2120, Organization Chart – Policy and Chart.  At the next meeting we will recommend the approval of Policy 2120.

	12.2	 Review of Recommended Board of Education Policy 2141, Recruitment of Superintendent (First Reading)
		 Review of Recommended Board of Education Policy 2141, Recruitment of Superintendent.  At the next meeting we will recommend the approval of Policy 2141.

	12.3	 Review of Recommended Board of Education Policy 4111, Recruitment (First Reading)
		 Review of Recommended Board of Education Policy 4111, Recruitment.  At the next meeting we will recommend the approval of Policy 4111.

	12.4	 Review of Recommended Board of Education Policy 4112.2, Certification (First Reading)
		 Review of Recommended Board of Education Policy 4112.2, Certification.  At the next meeting we will recommend the approval of Policy 4112.2.

	12.5	 Review of Recommended Board of Education Policy 6172.6, Online Courses (First Reading)
		 Review of Recommended Board of Education Policy 6172.6, Online Courses  At the next meeting we will recommend the approval of Policy 6172.6.

	12.6	Approval of the World Language Class Trip to Quebec City and Montreal from February 15 – 18, 2019
		Motion by Ms. Bonaccorso, seconded by Ms. Barmasse, to approve the World Language Class Trip to Quebec City from February 15 – 18, 2019 pursuant to Board of Education Policy #6153 (Field Trips).  Voted unanimously.

	12.7	Approval of the annual Senior Class Trip to Washington, D.C. from October 2 – 5, 2018
		Motion by Ms. Bonaccorso, seconded by Mr. Lambert, to approve the annual Senior Class Trip to Washington, D.C. from October 2 – 5, 2018  pursuant to Board of Education Policy #6153 (Field Trips).  Voted unanimously.

	12.8	Approval of the World Language Class trip to Valladolid, Centre, Mayan Village, Xel-ha Mexico to view the Mayan ruins, visit colonial cities, and experience the culture from April 10 – 17, 2019.
		Motion by Mr. Lambert, seconded by Ms. Bonaccorso, to approve the World Language trip to Valladolid, Centre, Mayan Village, Xel-ha Mexico from April 10 – 17, 2019 pursuant to Board of Education Policy #6153 (Field Trips).  Voted unanimously.

	12.9	Approval of the Middle School World Language Class trip to Montreal Quebec from May 3 – 5, 2018.
.		
		Ms. Parkos and Mr. Lehmann gave a brief overview of the recommended trip.

		Motion by Ms. Bonaccorso, seconded by Ms. Villa, to approve the World Language trip to Montreal Quebec from May 3 – 5, 2018 pursuant to Board of Education Policy #6153 (Field Trips).  Voted unanimously.

13.  Future Business 
	Curriculum Presentation

14.  Personnel Actions – None

15.  Audience of Citizens - None

16.  Calendar of Events as attached 

17.  Adjournment
		 17.1  Motion by Ms. Bonaccorso, seconded by Ms. Villa, to adjourn the meeting at 7:45 p.m. Voted unanimously.

Respectfully submitted,

Carol Williams
Secretary
CW/PS/rs

Dates to Remember

East Hampton High School
Nov. 21:  Senior Dinner, Glastonbury Hills Country Club, 6:30-9:30 p.m.
Nov. 27:  Girls Basketball Starts
Dec. 2:  SAT’s
Dec. 9:  ACT’s
Dec. 27 & 29:  Holiday Basketball Tournament

East Hampton Middle School
Nov. 22:  Summer Reading Challenge Celebration
                Drama Club Auditions
                Picture Re-take Day
                VoAg presentation for 8th graders, 8:15 a.m. in Commons
                Winter Sports try-outs
                Winter Sports parents’ night
                AMC Math test in the morning
Dec. 13:  Middle School PTO Meeting, Middle School Library, 6:00 p.m.
Dec. 22:  Holiday sing along in the gym

Center School
Nov. 27 – Dec. 1:  Book Fair
Nov. 28 & 30:  Early Release Day, Parent Conferences
Nov. 29:  Evening Parent Conferences
Dec. 6:  Elementary PTO Meeting, Center School, 6:00 p.m.
Dec. 12:  Winter Concert, 2:00 p.m.
Dec. 13:  Winter Concert, 6:30 p.m.

Memorial School 
Nov. 28 & 30:  Early Release Day, Parent Conferences
Dec. 6:  Elementary PTO Meeting, Center School, 6:00 p.m.

Districtwide
Nov. 20:  Board of Education Meeting, 6:30 p.m.
Nov. 22:  Early Dismissal for Staff and Students
Nov. 23-24:  Thanksgiving – No School
Dec. 22:  Early Dismissal for Staff and Students
Dec. 25-29:  Winter Recess – No School